St John’s Muxton and St Michael’s Lilleshall



Children and Young People

Policy compiled 2016
Reviewed May 18, July 19


The PCCs will take all reasonable care to ensure the safety of the children and young people of St John’s & St Michael’s Churches for whom they bear responsibility.

We recognise that children by virtue of legal status and dependency on adults for their emotional and physical needs will always be vulnerable and at a disadvantage.  We commit to considering this in our children’s activities – undertaking supervision of staff working with them and risk assessing activities and groups as a check and balance in our work.

To read about Safeguarding – Vulnerable Adults click here


1. Janice Stackhouse is our approved Safeguarding Co-ordinator for the calendar year 2019 and she is the point of contact through which concerns about children and adult safeguarding will be channelled.

2. She is responsible to the PCCs for ensuring that these procedures are implemented.

3. She will ensure that concerns about a child or the behaviour of an adult are appropriately reported to the statutory agencies and the diocesan safeguarding children advisor

4. Lesley Trotman along with the Young Peoples group co-ordinators are the named people approved by the PCCs to co-ordinate the validation of all people working with children and young people for whom the PCCs are responsibility for.

5. Jan Stackhouse and Lesley Trotman are responsible to the PCCs for ensuring that these procedures are implemented.

6. Lesley Trotman, for St John’s, and Helen Jones, for St Michael’s, are responsible for the approval on behalf of the PCCs for all those under the age of 18 working with children and young people for whom the PCCs are responsibility for

  1. The PCCs will work towards adopting the recommendations of the House of Bishops as published in the Policy for Safeguarding Children Protecting All God’s Children (2010) and Promoting a Safe Church (2006)
  1. The PCCs will ensure full compliance with Health and Safety Guidelines.
  1. The PCCs are directly responsible for the following groups which include children & young people
Tiny Tots 0-5 years
Light 0-5 years
SAS 5-10 years
Pathfinders 5-10 years
TGI 10 years+
Sub:Zero / Sub:Extra 10 years+
Spark 10 years +
Blaze 10-14 years
Fusion 14-18 years
Bell ringers and choir members Under 18 years

+Occasional events during the year



The groups meet either during the Sunday Service, Sunday evening and midweek day and evenings.

10. The following groups who hire St John’s premises are required to satisfy the PCC that they have a Safeguarding policy. If they do not have their own policy, the PCC present their own Safeguarding policy for the group to adopt and implement the principles relevant to their group in order to safeguard the children and young people in their care.



Name of group Own policy St John’s policy
Slimming World
NCT Bumps and Babes
Tiny Tots
Girlguiding: Rainbows, Brownies, Guides & Senior section
Private Parties



“The groups who hire The James Memorial Hall in Lilleshall are required to satisfy Lilleshall PCC (through the Memorial Hall Committee) that they have a Safeguarding policy.  If they do not have their own policy, the Memorial Hall Committee will present their own Safeguarding policy for the group to adopt and implement.  The Memorial Hall Committee will be responsible for the operation and update of this policy, which will be approved annually by Lilleshall PCC.  They will also report to Lilleshall PCC on its operation. Frances Taylor is the safeguarding co-ordinator for the Memorial Hall

  1. Validation: Leaders of groups over 18:
  • Applicants will be required to complete the Lichfield Diocesan declaration.
  • Applicants will be required to provide two references using the Diocesan Safeguarding Policy form; for session leaders 2 references from the church community will be sufficient.
  • Before appointment or the continuation of any appointment, appointees may need to apply for and supply clearance from the Disclosure & Barring Service.

Young People aged 16 or 17 may help with groups but must be supervised by an adult worker and cannot be counted as part of the staffing. Under 16s may act as helpers but should not have responsibility for children and must be supervised.

  1. Staff-Child Ratios

0-2 years               1 person for every 3 children

2-3 years               1 person for every 4 children

3-8 years               1 person for every 8 children

Over 8 years         1 person for the first 8 children and then 1 extra

person for every extra 12 children

The ratios are guidelines that we should aim to work to; however it is recognised that some groups span the identified age bands and leaders will need to take this into account when allocating staff. Where possible it is our aim to have a minimum of 2 adults/leaders with any group.If this is not feasible then doors to be left open wherever possible.

  1. Only suitable and responsible people may become key holders, references will be taken up in accordance with the Safer Recruitment policy and they will be required to complete the Lichfield Diocese Declaration. Access and Usage of Church Buildings will be monitored as far as is reasonably possible.
  1. Completed declaration forms and references will be treated as confidential and held securely in the church office. In the event of a vacancy, the Rural Dean or Archdeacon will be made aware of where they are kept.
  1. The PCCs will use the Disclosure & Barring Service for checking leaders’ criminal records where appropriate. This will be done via the Safeguarding Office, St Mary’s House, The Close, Lichfield. WS13 7LD. It is the responsibility of the applicant to show Lesley the certificate and provide the DBS number when received.
  1. The PCCs require groups listed in 9 to provide, in writing, at least the following:
  • A list of its current leaders and details of their roles, provision for training and support.
  • When and where the group meets, its normal working pattern and the age range it covers.
  • The Vicar will review this information annually. Lesley Trotman will manage this task.
  • This will be reported to the PCCs on an annual basis
  1. The PCCs require groups that are working with children and young people:
  • To agree clear roles for leaders
  • Set up structures to train and support their leaders in their roles
  • Agree statements of working practice.
  1. The PCCs will provide leaders, and those working in Safeguarding, access to guidance and training in the understanding of children and young people abuse at the start of their time in post and refreshed after 5 years. It is the responsibility of the post holder and volunteer to attend training, failure to do so could result in stopping their post
  1. The PCCs will publish on the notice boards at the back of the church and in the Church Hall, a copy of the Diocesan Safe Guarding Flow Chart (available on the Diocesan website). In addition, all validated leaders and key holders will be given a copy.
  1. The PCCs will carry public liability insurance and will insure all leaders and staff for personal accident.
  1. The PCCs will implement a plan to monitor annually that the procedures are being followed.
  1. The PCCs will make a copy of this policy and its procedures available, if requested, at The Archdeacon’s visitation.
  1. This Policy and its procedures will be monitored by the Safeguarding Co-ordinator and sub group of the PCCs who will report to the PCC annually.
  1. For E- safety safeguarding arrangements refer to St John’s and St Michael’s E – safety procedures for children & Young People, E-safety policy for children & young people and E-safety agreement .
  1. Photographs of children and young people involved in church activities can only be taken with the permission of parents; similarly photographs of children must not be shared without the permission of their parents.
  1. Workers, paid and voluntary, are not to use their mobile phones whilst involved in any activity where they have a responsibility for children and young people.
  1. Confidential notes of safeguarding incidents will only be kept where it is essential for the safety and wellbeing of children and young people and should be recorded on a Cause for Concern template; a hard copy of such notes will be kept securely in the office safe; only the incumbent and co-ordinator will have access to these records. In the case of a change of incumbent or Co-ordinator the notes will be passed on to the new post-holders.
  1. The PCCs will review the policy and its procedures annually in the month of May.

St John’s & St Michael’s churches appoints Janice Stackhouse  to represent the concerns and views of children and young people at our meetings and to outside bodies as Parish Safeguarding Co-ordinator.


Incumbent ………………………………….

Churchwarden ……………………………  St John’s

Churchwarden ……………………………  St Michael’s

Date ……………………………………………


Everyday Faith