St John’s Muxton and St Michael’s Lilleshall



Vulnerable Adults

Policy compiled 2016
Reviewed May 18, July 19


The Parochial Church Council’s of St John’s Muxton and St Michael’s Lilleshall will take all reasonable care to ensure the safety of vulnerable adults for whom it bears responsibility.

We understand that illness, disability, race, mental health and other issues can put adults in a position of vulnerability.  We accept that these can be long term (ongoing), or temporary. We commit to considering this in our adults activities and events – undertaking supervision of staff and risk assessing activities and groups as a check and balance in our work.

To read about Safeguarding – Children and Young People click here


1. Janice Stackhouse is our approved Safeguarding Co-ordinator for the calendar year 2019 and she is the point of contact through which concerns about children and adult safeguarding will be channelled.

2. She is responsible to the PCCs for ensuring that these procedures are implemented.


3. The PCCs will work towards adopting the recommendations of the House of Bishops as A Safe Church (2006): Policy for Safeguarding Adults

4. The PCCs will ensure full compliance with Health and Safety Guidelines.

5. The PCCs are directly responsible for the following groups which include vulnerable adults.

Group 1)          Congregational level: both regular and occasional
Group 2)          Groups: where people meet on a regular basis
Group 3)          Home visiting: where our pastoral teams visit people in their homes or other agreed places


 These groups fall into 3 levels of responsibility as follows:

Group 1)          Everyone’s responsibility to support and refer into more specialised support if required.
Group 2)          Everyone’s responsibility to support and refer into more specialised support if required; C1 training required. Group leaders                            will require DBS checks and C2 training.
Group 3)          Pastoral visitors’ responsibility. All ‘visitors’ will require DBS checks and relevant training.

Events that fall into these groups are as follows:

 Group 1)

St John’s Both Churches St Michael’s
Services regular & occasional Men’s Breakfast Services regular & occasional
Join Us Coffee Morning   Pop In Coffee morning
Afternoon Fellowship   Worship Lunch & Music

 Group 2)

St John’s Both Churches St Michael’s
Lunch Club Forget Me Not Films Home/small groups
Tiny Tots (parents/carers) Outreach Courses Choir
Afternoon Fellowship CAP Courses Bell Ringers
Home/small groups Marriage Preparation  
Community Choir    

 Group 3)

St John’s    Both Churches St Michael’s
  Pastoral outreach: congregation & community  
  Bereavement outreach: congregation & community  
  Prayer  Ministry  
  Baptism Visiting  
  Home communion (no DBS required)  
  1. The following groups who hire St John’s premises are required to satisfy the PCC that they have a Safeguarding policy. If they do not have their own policy, the PCC present their own Safeguarding policy for the group to adopt and implement: the principles relevant to their group in order to safeguard the children and young people in their care.


Name of group Own policy St John’s policy
Slimming World   ?
NCT Bumps and Babes ?  
Painting club   ?
Tiny Tots   ?
Girlguiding: Rainbows, Brownies, Guides & Senior section ?  
Aerobics   ?
Embroiders Guild   ?
Muxton Ladies   ?
Lunchclub   ?
Private Parties   ?


St Michael’s Memorial Hall

St Michael’s Memorial Hall has their own Safeguarding Policy for the groups who hire The James Memorial Hall in Lilleshall. If they do not have their own policy, the Memorial Hall Committee will present their own Safeguarding policy for the group to adopt and implement. The Memorial Hall Committee will be responsible for the operation and update of this policy, which will be approved annually by Lilleshall PCC. They will also report to Lilleshall PCC on its operation. Frances Taylor is the named person for safeguarding for the Memorial Hall

7. Validation: Leaders of groups:
• Applicants will be required to complete the Lichfield Diocesan declaration.
• Applicants will be required to provide two references using the Diocesan Safeguarding Policy form; for session leaders 2 references from the church community will be sufficient.
• Before appointment or the continuation of any appointment, appointees may need to apply for and supply clearance from the Disclosure & Barring Service.

8. Only suitable and responsible people may become key holders, references will be taken up in accordance with the Safer Recruitment policy and they will be required to complete the Lichfield Diocese Declaration. Access and Usage of Church Buildings will be monitored as far as is reasonably possible.

9. Completed declaration forms and references will be treated as confidential and held securely in the church office. In the event of a vacancy, the Rural Dean or Archdeacon will be made aware of where they are kept.

10. The PCCs will use the Disclosure & Barring Service for checking leaders’ criminal records where appropriate. This will be done via the Safeguarding Office, St Mary’s House, The Close, Lichfield. WS13 7LD

11. The PCCs requires groups listed in 5 to provide, in writing, at least the following:

• A list of its current leaders and details of their roles, provision for training and support .
• When and where the group meets, its normal working pattern and the age range it covers.

12. The PCCs will provide leaders, and those working in Safeguarding, access to guidance and training in the understanding of Vulnerable Adult abuse.

13. The PCCs will publish on the notice boards at the back of the church and in the Church Hall, a copy of the Diocesan Safe Guarding Flow Chart (available on the Diocesan website). In addition, all validated leaders and key holders will be given a copy.

14. The PCCs will carry public liability insurance and will insure all leaders and staff for personal accident.

15. The PCCs will implement a plan to monitor annually that the procedures are being followed.

16. The PCCs will make a copy of this policy and its procedures available, if requested, at The Archdeacon’s visitation.

17. This Policy and its procedures will be monitored by the Safeguarding Co-ordinator and sub group of the PCC’s who will report to the PCC’s annually.

18. The PCC’s will review the policy and its procedures annually in the month of May

19. Confidential notes of safeguarding incidents will only be kept where it is essential for the safety and wellbeing of people and should be recorded on a Cause for Concern template; All records will be kept in a private Dropbox folder of which only the incumbent and co-ordinator will have access to these records. In the case of a change of incumbent or Co-ordinator the notes will be passed on to the new post-holders.

St John’s & St Michael’s Churches appoint Janice Stackhouse to represent the concerns and views of vulnerable people at our meetings and to outside bodies as Parish Safeguarding Co-ordinator.

Incumbent ………………………………….
Churchwarden …………………………………………………………………………….St John’s
Churchwarden ……………………………………………………………………………..St Michael’s.
Date ……………………………………………………………………….


Everyday Faith